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Inventory and stock management.

If you would like to manage your inventory and keep track of stock, the “Inventory” section of the product page is where to do it. Keep in mind, none of these fields are mandatory. If you do not need to add stock quantity and your listing is just for a simple product, then you can totally skip this section! However, if you are creating a variable product or a downloadable product then you may find this section incredibly important. To manage your inventory, firstly you should create a product SKU (Stock Keeping Unit). It should be a unique set of characters to identify a particular product, used for your internal stock management, that does not match any other product. The SKU field can accept up to 255 characters, which can include alphanumeric values and some special characters. Once you have created a SKU, you can set the stock status to “In stock”, “Our of stock” or “On backorder” using the drop-down menu.

 
inventory section

inventory section

 

Product stock management

Tick the “Enable product stock management” checkbox to enable stock management at the product level. You will then be able to enter the Stock Quantity, whether to Allow Backorders and the Low stock threshold. Enabling product stock management is important if you only have a certain number of products available to sell, such as 10 T-shirts for example. If you enable stock management and enter “10” in the stock quantity field, then after 10 units are ordered, the product will show a message to the prospective customer that says all of the quantities are sold and there is no stock. This means that you will not receive any orders after the 10 T-shirts are purchased. However, you can also enable the option to allow pre-orders before your next batch of stock arrives. If this is the case, select Allow from the “Allow Backorders” drop-down menu in the “Inventory” section when editing a product listing. This will let customers place orders, even if the product is currently out of stock. If you do not have more stock coming in, or this is a limited edition product, then select Do not allow from the “Allow Backorders” drop-down menu. This will prevent any orders from being placed for this product. Selecting Allow but notify customer will let the customer know that the product is available on backorder, which may indicate a potential delay in the ordering process. The low stock threshold is the number of products that you would like to set to trigger a low stock notification. This email will notify you when your stock is running low and if remind you to order more, or update your stock quantity. You can also tick the “Allow only one quantity of this product to be bought in a single order” checkbox if you would like to limit the product to one per order. This is a helpful option for limited edition products, rare products or products that customers only ever need one of. How to enable product stock management:

  1. Log into your ↗ Vendor dashboard.
  2. Click the Sell Grocery & Products tab on the left menu.
  3. Then click the Edit button on the product listing that you want to manage inventory for.
  4. Scroll down to the Inventory section.
  5. Enter a unique product SKU in the textbox provided.
  6. Select the stock status from the drop-down menu.
  7. Tick the “Enable product stock management” checkbox.
  8. Enter the stock quantity and low stock threshold in the textboxes provided.
  9. Select the appropriate option from the “Allow Backorders” drop-down menu.
  10. Click Save product.

 

Tip: Our system automatically manages inventory and auto-updates Stock Status as Stock, Out of Stock or On Backorder for you! Simply enter your initial stock quantity and we’ll handle the rest.

Note: For variable products, you can also manage inventory in the “Attribute & Variation” section of the edit product page – this is a great option if you have different quantities available for each of the variations! For example, 10 blue XL T-shirts and 20 purple L T-shirts. Read more about variable products here.

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